1. DEFINITIONS
1.1 When the following words with capital letter are used in these terms. This is what they will mean:
Arrival Date: the date and time on which your booking will begin and the Property will be made available to you.
Balance Due Date: 4 weeks before your Arrival Date, except in circumstances where booking confirmation is issued less than 4 weeks before Arrival Date, in which case the balance is due upon Booking.
Booking: the confirmed reservation of the Property to commence on the Arrival Date and end on the Departure Date.
Booking Confirmation: the written acceptance from us of the Booking Reservation which may include more information such as details around arrival and departure, directions, House Rules etc.
Booking Deposit: 25% of the Booking Price required when making your Booking Reservation.
Booking Price: as set out on our website and confirmed in the Booking Confirmation.
Booking Reservation: your request to book a Property for holiday letting purposes.
Business Day: a day other than Saturday, Sunday or public holiday in England when banks in London are open for business.
Contact Details: the details found on the Contact Us page of our website.
Departure Date: the date and time on which your Booking will end and you must vacate the Property.
Electric Vehicle Policy: our policy on electric vehicle charging as made available on our website.
Events Outside of the Parties Control: as defined in clause 9.
Group: the named individuals attending the Property subject to these Terms.
Permitted Pets: any animal attending the Property (other than assistance animals).
Property: the property provided or holiday letting purposes, details of which have been made available in the Website and includes the outside spaces belonging to the Property.
Terms: the terms and conditions on which your booking is supplied to you (also referred to as Booking Terms), being this agreement and any other documentation referred to in this agreement which constitute our overall contract.
Website: www.pittfarmbranscombe.co.uk together with other websites which may be used by us from time to time.
We/our/us: Pitt Farm Branscombe.
You/your: the individual who makes the Booking Reservation, who must be over the age of 18.
1.1 When we use the words “writing” or “written” in these Terms, this includes email but does not include facsimile or any messaging service or platform.
1.2 Unless the context otherwise requires, words in the singular shall include the plural and vice versa.
1.3 If any of these Terms conflict with any term contained within the Booking Confirmation, these Terms will take priority.
2. OUR CONTRACT WITH YOU
2.1 Please ensure that you read these Terms carefully, and check that the details on the Booking (including the Arrival Date and time, number of guests etc) are complete and accurate before you submit the Booking Reservation.
2.2 These Terms will become binding between us once we issue you with the Booking Confirmation.
2.3 Your Booking is accepted only once we issue a Booking Confirmation.
2.4 The maximum number of people who can stay in the Property under the terms of the Booking will be confirmed in the Booking Confirmation.
2.5 You agree not to arrive at the Property before the Arrival Date and to depart from the Property no later than the Departure Date. The Property will not be available at any time outside of the times reserved by you and set out in the Booking Confirmation and you may be charged if you do not leave by the agreed time on the agreed Departure Date.
2.6 All illustrations, photographs and other imagery displayed are for illustrative purposes only and décor and layout are subject to change and no warranty or other representation is made as to the quality of the Property by us via the Website.
2.7 As lead for the Group, you are liable for the acts and/or omissions of all individuals or animals attending the Property whether permitted by us or not.
2.8 The Property is provided for holiday letting purposes only for the specified period, as detailed in your Booking Confirmation. For the avoidance of doubt, these Terms do not create a landlord and tenant relationship between you and us and you will not be entitled to any:
2.8.1 a tenancy;
2.8.2 the right to sub-let the Property in part or in whole;
2.8.3 an assured shorthold or tenancy (AST); or
2.8.4 any statutory protection either under the Housing Act 1988 or by way of a statutory security of tenure.
3 ENJOYING THE PROPERTY
3.1 Access to the Property is subject to adherence to these Terms and House Rules, which are contained in a separate document and form part of these Terms.
3.2 Your use and enjoyment of the Property must be solely in accordance with these Terms, the House Rules and any signage, guidance on use, safety or operational instructions given to you by us. You hereby acknowledge that enjoyment of the Property and grounds is at your own risk.
3.3 During your Booking at the Property, you shall take proper care of the Property and its contents during your Booking you may receive an invoice for any damage caused or loss suffered if the Property and its contents are not left in the same state in which they are found at your Arrival Date. You shall report to us any damage, destruction, loss, defect, or disrepair affecting the Property as soon as it comes to your attention, to allow us to investigate and take steps to rectify where deemed necessary.
3.4 Internet access is offered on the basis that it is provided for recreational use only. Neither a minimum speed, unrestricted bandwidth nor uninterrupted provision of access is guaranteed, and we will not be liable for any form of compensation or expenses claimed by you in respect of the provision or quality of internet connectivity.
3.5 Any recommendations for third party services, establishments and amenities made by us are our personal recommendations only and do not guarantee any level of service or quality.
3.6 It is your sole responsibility to ensure that the Property and its location is suitable for you and your Group’s needs ahead of making your Booking Reservation.
3.7 We reserve the right to request your immediate departure without refund where you have in our sole discretion acted unreasonably, illegally, immorally or in a manner which may impair the enjoyment, comfort or health of other parties or causes, or is likely to cause, damage to the property.
3.8 All properties and the surrounding grounds are no smoking and no vaping areas. If it is evident that smoking or vaping has occurred during your booking, you will be asked to vacate the Property immediately and will be liable for any costs incurred deep cleaning, redecorating and cancelling all or part of subsequent bookings if the property has been rendered uninhabitable.
3.9 Please respect the surrounding properties during your stay and comply with any laws or rules throughout your booking.
3.10 We, or an authorised representative or agent acting on our behalf (including but not limited to tradespeople), reserve the right to enter the Property at any time for the purpose of inspection or to carry out any repair deemed necessary to the Property or its contents.
3.11 All belongings and vehicles are left at the Property at your own risk. Please ensure all of your belongings are removed by the Departure Date as the return of any of your lost property cannot be guaranteed and will incur charges to post to you.
3.12 There is an electric vehicle charging point (referred to as a DCP) at the Property to be used by electric vehicles only, and in accordance with our Electric Vehicle Policy. Domestic chargers are not suitable for use in the property and will create a fire hazard. The use of Domestic chargers is strictly forbidden.
3.13 CCTV is in use in the upper and lower entrances, parking areas access to front of buildings. See our CCTV policy for further details.
3.14 Third party providers (e.g. caterers, private chefs, entertainers etc.) are not permitted at the Property without our prior written permission.
4 PETS
4.1 Only Permitted Pets or registered assistance animals are permitted to stay in the Property. The website and/or House Rules will detail whether or not pets are permitted and any additional charges.
4.2 We reserve the right to refuse admission or request immediate departure from the Property to anyone who their Permitted Pet is considered to be, in our sole discretion, a nuisance or danger to others. No refund will be due.
4.3 You will be liable for any damage caused by animals or parasites introduced by your Permitted Pets.
4.4 We are not liable for any allergies that are affected as a result of pets present in a previous occupancy.
4.5 f you are found in possession of an XL Bully dog you will require a Certification o Exemption.
4.6 If you arrive with a Dangerous Dog and cannot comply with the requirements, then it is a police matter.
5 PRICE AND PAYMENT
5.1 The Booking Price will be based on your Booking Reservation and confirmed in your Booking Confirmation.
5.2 Where your Booking Reservation is before the Balance Due Date, you must pay a minimum Booking Deposit as notified to you upon submitting the Booking Reservation. The remaining balance of the Booking Price must be paid by the Balance Due Date.
5.3 Where your Booking Reservation is made after the Balance Due Date, you must pay the full balance of the Booking Price at the time of making a Booking Reservation.
5.4 No entry to the Property will be permitted where payment of the full Booking Price has not been made.
6 OUR LIABILITY TO YOU
6.1 No party can exclude or limit in any way their liability where it is illegal to do so, and this contract does not seek to exclude or limit liability which cannot be excluded or limited by law.
6.2 If we fail to comply with these Terms, we are responsible for loss or damage you suffer that is a foreseeable result of our breach of the Terms or our negligence. We are not responsible for any loss or damage that is not foreseeable. Loss or damage is foreseeable if they were an obvious consequence of our breach or if it had been brought to our attention by you before the loss or damage occurred. For the avoidance of doubt, we are not responsible for any transport and/or alternative accommodation costs.
6.3 We make the Property available for domestic and private use only. You agree not to use the Property for any commercial, business or re-sale purpose, and we have no liability to you for any loss of profit, loss of business, business interruption, or loss of business opportunity.
6.4 We do not have any responsibility or liability to you (other than as outlined above) for loss of or damage to any of your items, belongings, pets or vehicles, howsoever caused.
7 YOUR RIGHTS TO CANCEL AND APPLICABLE REFUND
7.1 We strongly recommend that you take out an appropriate travel insurance policy before placing your Booking Reservation.
7.2 You may cancel a Booking before the Arrival Date by contacting us using the Contact Details. A Cancellation Fee will be charged if you cancel your booking.
7.3 Your liability for Booking Price is dependent on the Property and period of notice that you give us, as set out below. The time and date of the cancellation is when we receive notice from you.
| Number of days before Arrival Date that notification of cancellation is received | Percentage of Booking Price payable by you |
| Prior to Balance Due Date | 25% (the Booking Deposit) |
| Between 8 weeks and 4 weeks | 60% |
| Less than 4 weeks | 80% |
7.4 We will confirm your cancellation with you and notify you of any payment or refund due to you at that time.
7.5 If you cancel your Booking, we will try and re–let the Property. If we are able to re-let the Property, we will refund money paid less our administrative costs and subject to any difference in price between the Booking Price and the re-let price.
7.6 Please note that if you need to cancel because you are ill, including where you are showing symptoms of illness (for the avoidance of doubt this includes Covid19 and/or self-isolating due to any other contagious condition), this will be treated as a cancellation by you.
7.7 If you depart voluntarily from the Property before the Departure Date, no refund shall be given. Similarly, if you fail to show for your Booking this will be regarded as a cancellation on the arrival date and will not be refundable. For example: self-isolation or quarantine, performing statutory duties or mandatory obligations (such as jury duty, military service, incarceration), changes in personal or work circumstances, family emergencies, travel delays, vehicle breakdown, and delays with public transport will all be treated as cancellation by you in accordance with this clause.
8 OUR RIGHTS TO CANCEL AND APPLICABLE REFUND
8.1 We may have to cancel a Booking before the Arrival Date of your Booking due to an Event Outside of the Parties Control. We will promptly contact you if this happens.
8.2 If we have to cancel a Booking under clause 1 and you have made any payment in advance for your Booking that have not been provided to you, we will refund these amounts to you in full.
8.3 We may cancel your Booking at any time with immediate effect by giving you written notice if you:
8.3.1 do not pay us when you are supposed to; or
8.3.2 breach the contract in any other material way.
We shall not be liable for any refund if we cancel the contract under 8.3.2.
9 EVENT OUTSIDE OF THE PARTIES CONTROL
9.1 Neither party shall be in breach of this agreement nor liable for delay in performing, or failure to perform, any of its obligations under this agreement if such delay or failure result from events, circumstances or causes beyond its reasonable control.
9.2 An Event Outside our Control includes, but is not limited to: strike, civil unrest, civil emergencies, government prohibition or restriction on all or part of the economy or trade including local lockdowns, pandemic, epidemic, environmental disaster, domestic appliance failure, temporary invasion of pests or utilities failure or interruption. An Event Outside our Control also includes extreme weather (including but not limited to snow and ice, high winds and flooding).
9.3 In the event of a pandemic, epidemic or restriction of the movement of peoples as dictated by the government or public authority, we reserve the right to issue specific terms at such a time via the Website and will communicate this to you via the contact details provided us.
9.4 Should an Event Outside our Control occur which means the Property cannot be provided to you, we will let you know as soon as possible so a refund can be arranged for you.
10 HOW WE MAY USE YOUR PERSONAL INFORMATION
10.1 We will use the personal information you provide to us in accordance with our Privacy Policy when providing your Booking and processing your payment for your Booking.
10.2 All data you provide us will be treated in accordance with our Privacy Policy.
11 CHANGES TO BOOKING OR TERMS
11.1 We may revise these Terms from time to time.
11.2 If we have to revise these Terms under clause 1, we will give you at least fourteen (14) days written notice of any changes to these Terms before they take effect, or as much notice as possible where your Arrival Date is less than fourteen (14) days before the date of the change.
11.3 If you wish to change the dates of your Booking or amend your Booking in any way, please contact us via our Contact Details. We cannot guarantee that your requests will be accommodated and reserve the right to charge for any differences in price. (for example if the new dates fall within a high season as detailed on the website).
12 OTHER IMPORTANT TERMS
12.1 We may transfer our rights and obligations under these Terms to another individual or legal entity, but this will not affect your rights or our obligations under these Terms.
12.2 Except for you and us, no other person shall have any rights to enforce any of these Terms.
12.3 Each of the paragraphs of these Terms operates separately. If any court or relevant authority decides that any of them are unlawful, the remaining paragraphs will remain in full force and effect.
12.4 If you fail to perform your obligations under these Terms and we do not enforce our rights against you, this does not mean we have waived our rights against you. If we choose to waive any of our rights under these Terms you will be informed in writing.
12.5 These Terms are governed by the law of England and Wales. All parties agree to submit to the non-exclusive jurisdiction of the English courts. However, if you are a resident of Northern Ireland you may also bring proceedings in Northern Ireland, and if you are a resident of Scotland, you may also bring proceedings in Scotland.
ELECTRICAL VEHICLE CHARGING POLICY
1 ABOUT THIS POLICY
1.1 This policy sets out how Electric Vehicles (EV) should be recharged while at the Property and the responsibilities of the EV owners in respect o sae charging.
1.2 Any reference to “Property” in this policy is a reference to the Property including any gardens, grounds, outbuildings, garages or communal spaces.
1.3 This policy forms part of our contract with you. A breach of this policy will constitute a breach o the contract between us.
2 WHO DOEST THIS POLICY APPLY TO?
2.1 This policy applies to all members of the Booking Party and such other visitors of the Property. It shall be the responsibility of the Lead Guest to inform all members of the Booking Party and any visitors of this policy.
3 WHAT IS AN ELECTRIC VEHICLE?
3.1 For the purpose of this policy an EV is any vehicle that uses electric motors, wither fully or partially, to drive its wheels. It will derive some or all its power from rechargeable batteries which requires connection to the electricity grid (plug in). This includes fully chargeable and plug-in hybrid cars, motorbikes, buggies, scooters, mopeds, bicycles, utility vehicles and tracked vehicles.
4 DOMESTIC CHARGERS ARE OT PERMITTED AT THE PROPERTY
4.1 Most EVs are supplied with a domestic charger, commonly known as a ‘granny charger’ or a ‘trickle charger’. These cables recharge the EV using a domestic power source via a 3-pin wall socket.
4.2 Domestic chargers are not suitable for use in the Property and will create a fire hazard. The use of domestic chargers is strictly forbidden.
4.3 We retain the right to carry out reasonable inspection, on a without notice basis, to ensure that granny chargers are not in use in the Property.
4.4 You are solely liable for any damage or loss suffered by us as a result of your unauthorised use of domestic chargers.
5 DEDICATED CHARGING POINTS
5.1 The Property has 1 dedicated charge point located on the right hand side of the lower entrance to Pitt Farm. This provides an ICS charger. It is the users sole responsibility to supply a suitable cable for the DCP.
5.2 DCPs are exclusively for the use of the Booking Party, our staff and approved contractors. Visitors to the property who do not comprise the Booking Party are not permitted to use the facilities without our express permission.
5.3 DCPs are subject to fair usage and the following energy consumption charges: The ICS charger is only available through the Voltshare App. There is also and QR code on the charger itself where you can download the app. Guests pay via the app.
5.4 You must not:
(a) use a DCP if you are not authorised to do so;
(b) use any splitting cables or modify the DCP in any way;
(c) smoke in the vicinity of any DCP;
(d) use the DCP for any commercial EV such as a taxi, ridesourcing or ridesharing EV (such as Uber, Lyft or similar services); delivery or transport EVs including buses or for any other commercial venture;
(e) occupy a DCP once charging of the EV is complete. We reserve the right to charge a reasonable fee where you fail to remove your EV from the DCP.
5.5 DCP spaces must not be occupied, or access impeded, by non-EV Vehicles or EV vehicles not using the DCP or charging purposes.
5.6 We do not guarantee the availability of a DCP and unavailability of the DCP shall not constitute a breach of our Guest Terms.
5.7 Authorisation for the use of a DCP during your stay must be made prior to Booking. We reserve the right to withdraw this authority at any time and for any reason.
5.8 Use of the DCP is at the owner’s own risk and we do not accept any liability for loss or damage sustained by you or your EV as a result of using the DCP unless the damage was caused directly by our negligence.
5.9 You shall be responsible to us for any damage to the DCP or loss suffered by us caused by your use of the DCP.